The fields of architecture, city planning, media, design, real estate, and art are first and foremost dedicated to improving the human condition and quality of life for all people. This credo applies in all the varied communities in which we are engaged, including our own here at MIT. We value each member of our community—students, faculty, postdocs, staff, and visitors—as human beings, with all our wonderful differences. These differences in culture, life experience, and opinion, fuel creative ideas and actions, which are the core of our School’s educational mission.

Position Overview:

Individual is responsible for supporting the Department of Architecture’s Student Services team and for managing the academic requirements of Architecture’s Art, Culture, and Technology (ACT) program/discipline group. This is a full-time, 40 hours per week position with 20 hours devoted to ACT and 20 hours devoted to providing administrative support to the Student Services team in Architecture HQ. The responsibilities for each group are outlined below. It is the expectation that where synergies are possible, e.g., TA Training, event planning, the Academic Associate will facilitate collaboration between ACT and Architecture.

 

Program in Art, Culture and Technology (ACT).  20 hours per week are devoted to providing administrative support to the ACT’s academic program.  Will take ownership of the academic program and all its key elements, from recruitment through admissions to course scheduling, delivery, and administration; and act as liaison with the Department of Architecture.  Responsibilities include creating and executing a marketing and outreach strategy for the graduate and undergraduate programs and responding to information requests from prospective applicants; developing and coordinating ACT’s course schedule; developing academic year timetables and procedures, monitoring/managing the collection and distribution of information related to the thesis process, registration, and curriculum; collaborating with faculty and advising on changes to the graduate program; managing open house, orientation, and TA hiring, training, and management; collaborating with department headquarters, Institute offices, and other areas at MIT; and assisting with special projects and performing other duties as requested.

 

Department of Architecture HQ Student Services Team. 20 hours per week are devoted to providing administrative support to the Student Services team in Architecture HQ. Responsibilities will include assisting with monitoring main Architecture Service Now tickets, answering main HQ phone line, and distributing mail.  Front desk reception and handling walk-in traffic, as available. Provide tours as requested, or directing requests for tours to online Tour Request form. Coordinate Visiting Student process with other discipline area assistants. Coordinate awards and fellowships applications and decision processing. Includes coordination of award committees & scheduling, data collection for nomination requirements, website updates, building relationship with award partners, updating Financial Officer with award decisions, and coordinating the awards ceremony & award creation. Coordinate critic invitation and scheduling process with SMArchS Director and discipline directors for reviews. Coordinate with SMArchS Director on community building events, writing support events, and other tasks as needed. Coordinate with DEB Officer and Manager of Academic Programs on Grad Student Appreciate Week and Random Acts of Kindness Week events, as well as other community building events as needed. Member of working groups for TA Trainings, Orientation, thesis reviews, among others, and provide planning and day of event support for all major department events. Assists with special projects and performing other duties as requested.

 

This person assists with special projects, as needed, provides support for meetings and events related to the academic program, e.g., orientation, open houses, thesis reviews, and may be called upon to provide occasional evening support for special events.

 

Academic Associate (Job #21481); to apply, visit MIT’s career website at https://hr.mit.edu/careers.

Download a copy of the job description here: Academic Associate.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.